The Best Screen Sharing Service in 2025

Effective screen sharing is a game-changer for remote work, enabling seamless collaboration on documents, co-browsing sessions, product demonstrations, and customer onboarding. However, when poorly executed, it can become a source of frustration, with the infamous question “Can you see my screen yet?” haunting your virtual meetings.

Benefits of Screen Sharing in the Workplace

Screen sharing in the workplace has many benefits. These benefits include:

• Boost productivity in meetings 
• Offer efficient technical support
• Improve your sales pitch
• Encourage remote working

Boost productivity in meetings 

Screen sharing can help you be more productive in a meeting. Rather than asking everyone to download files to follow your presentation, you have control from your computer. This will help you stay more on track and focused. Because of this, your meetings will be more effective and shorter.

Offer efficient technical support

At one point or another, we all need tech support. Screen sharing makes this easy because you can simply share your screen and the technician can see first-hand the issue. From there the user can be guided more quickly to a solution.

Improve your sales pitch

A picture speaks a thousand words. You can talk all day about a product and features, but with screen sharing, you can show the customer exactly what you’re talking about. This will help you build trust and connection with your customers.

Encourage remote working

Screen sharing promotes working remotely. Video conferencing and virtual workspaces keep teams connected. Screen sharing allows teams to brainstorm ideas, give feedback, and focus on the task-at-hand.

Share My Screen

There are many benefits when it comes to screen sharing. Even so, you may be thinking, is sharing my screen safe?  

Sharing your screen is easy and we’ve already established that it can be beneficial for remote teams. For some people, screen sharing can be nerve-wracking. To hopefully alleviate some of your concerns and stress, there are some best practices you can implement for screen sharing.

• Test your screen sharing with a friend or co-worker
• Prepare ahead of time
• Turn off notifications
• Close extra tabs
• Remove unnecessary desktop folders
• Have someone else take notes
• Make sure you have reliable internet 
• Choose a single window to screen share
• Ask your audience if they can see your screen 

Test your screen sharing with a friend or co-worker

You don’t want to step into a video call for the first time or use new software without knowing where all the control buttons are. To avoid this problem, it’s a good idea to test your screen sharing with a friend or co-worker.

Prepare ahead of time

If you’re presenting or hosting a webinar make sure your presentation and slides are all ready to go. It can be embarrassing to be fumbling around while sharing your screen. Make sure you’ve prepared all your talking points well. 

Turn off notifications

Interruptions can be distracting. This includes notifications. Turning off your notifications prior to a meeting is a good idea so that you won’t receive any irrelevant or intrusive notifications during a screen share.

Close extra tabs

Another best practice when it comes to screen sharing is to only have the tabs open in your web browser for your presentation. This will make it easier to clearly present your material rather than clicking frantically to find the right tab during the presentation.

Remove unnecessary desktop folders

Sometimes you may be sharing your screen. Make sure you don’t have any embarrassing, personal, or confidential information visible on your desktop. 

Have someone else take notes

Taking notes doesn’t always come easy so having a note-taker can be helpful. Asking someone to listen in or have a colleague join a meeting for note-taking purposes can be helpful. Sending out meeting notes or a recap can also remove any confusion and keep the ball rolling.

Make sure you have reliable internet 

The last thing you want during a screen share meeting is to have your internet go out while you’re presenting. Especially if you’re working from home, it’s worth contacting your internet provider to confirm you have a good connection.

Choose a single window to screen share

Screen sharing software allows you to choose a specific window to share before you begin. This option is helpful in case you accidentally open something else, your audience will only see the window you are presenting.

Ask your audience if they can see your screen 

This is a pretty obvious one. Before beginning your presentation, ask your audience if they can see your screen. You don’t want your audience to miss important information and be completely lost.

Screen Sharing Services:  Who’s Using Them and How?

Screen Sharing Services: Who’s Using Them and How?

You might wonder if screen sharing is relevant for your organization. The beauty of these services lies in their versatility – they’re applicable across virtually all industries and work environments.

Lifesize’s “2019 Impact of Video Conferencing Report,” which surveyed over 1,000 U.S. professionals across various sectors, provides insightful data:

• 80% use video conferencing for one-on-one meetings
• 78% utilize it for team meetings
• 62% employ it for customer or partner interactions

These statistics highlight the three primary applications of video conferencing and screen sharing. At its core, screen sharing aims to facilitate face-to-face communication with remote participants while allowing real-time content sharing. Whether you’re dealing with limited office space or a geographically dispersed team, screen sharing bridges the communication gap created by physical separation.

For professionals who prioritize maintaining strong client relationships, screen sharing is invaluable. It not only preserves existing connections but also expands your reach. For instance, being based in Chicago no longer limits you to local clients – with screen sharing, you can cultivate relationships globally, provided your clients have time and internet access.

While phone calls and emails serve a purpose, they can’t fully replace the impact of face-to-face interaction. Screen sharing eliminates the need for infrequent, in-person meetings, allowing you to discuss documents and ideas effortlessly in real-time. This technology ensures that geographical moves don’t sever client relationships, and chance encounters with potential collaborators can evolve into lasting professional connections, regardless of location.

Selecting the right screen sharing tool is crucial for a smooth remote work experience. With eight years of remote work under my belt, I’ve used a wide array of screen sharing applications to collaborate with colleagues and clients. This extensive experience has exposed me to the full spectrum of these tools – from the highly efficient to the downright aggravating.

The stereotypical turn of the millennium workplace might bring to mind Office Space-esque cubicles, faxes, having one shared printer for the office, and only being able to check email via a LAN connection and a desktop computer (maybe laptop). Comparing that world to today and your office might not even be a physical space. Sure, there are some offices that still operate via more traditional methods but if you are a new business or looking to compete with the cutting edge, you’ll need to keep up with cultural trends and new technology if you want to be an active participate.

Nowhere has the crossroads of cultural trend and technological advancement collided more than with the innovation and integration of screen sharing programs into our daily workplace communication. According to a 2017 Gallop poll 43% of Americans in 2016 worked from home, at least some of the time. This is up from 39% in 2012. With this number continuing to grow, companies have turned to screen sharing and video conferencing services in order to keep up with the workplace cultural demand for more connected and collaborative methods outside of the office. The use of screen sharing programs has risen throughout the 2010s, making it a common workplace appliance. The biggest issue with this is there are so many options in the market today. If you are looking to start using a screen sharing service or looking to find a new service that might be a better fit for your office, it can be a hard decision and difficult to know where to start.

In essence, screen sharing technology is breaking down geographical barriers, enhancing communication, and revolutionizing how we maintain and develop professional relationships in the modern, increasingly remote work environment.

Where to Choosing the Right Screen Sharing Service: Where to Begin

What to Look for in a Screen Sharing Service

Most screen sharing services offer basic video calls and screen sharing, with browser-based functions and easy shareability. Higher tiers often include features like call recording, calendar integration, and analytics.

choosing a service, consider audio/video quality, ease of connection, and compatibility with less tech-savvy clients. Browser-based solutions can simplify the process for guests.

If you’ll be using the service frequently with clients, prioritize simplicity and good tech support. This will help you efficiently teach clients how to use the system and resolve any issues quickly. Consider setting aside a budget for a paid service or higher tier if quality and features are crucial for your needs.

Types of Screen Sharing Services

As stated before, there are a multitude of screen sharing services to choose from. It is hard to cover all of them but here are some of the major players in the industry.

Google Meet

Google Meet is probably the most well-known screen sharing service. It has been around since 2013, growing in popularity and capabilities ever since.

With it being a Google service, it comes with a few added bonuses. One, its brand recognition. Considering it is part of the Google family of products you know what you’re getting into. This isn’t some new company you’ll have to look into, you probably already have a formulated opinion on Google. This also means that Google Meet is highly integrated into other Google products. Sharing meetings and scheduling calls in you calendar are easy, especially if you are someone who predominantly uses gmail and Google calendars.

The one major downside to Google Hangouts is that it only has its free service. This is a blessing and a curse. For one you get everything Google has to offer but this also means if you are looking for upgrades or additional features, you’ll be stuck waiting for Google to make these changes. Considering how well they are situated in the screen sharing market, they will only make any changes they feel are necessary to keep Google Hangouts in the running with competitors.

Key features of Google Meet:

1. Video conferencing
2. Screen sharing
3. Chat functionality
4. Integration with Google Workspace (formerly G Suite)
5. Call-in options for phone participants
6. Live captions
7. Background blur and custom backgrounds
8. Noise cancellation

Google Meet Pricing 

• Business Starter

  $6 per user per month for up to 100 participants. Includes a professional email address, 30 GB of cloud storage, and basic security and management controls. 
• Business Standard

  $12 per user per month for up to 150 participants. Includes a custom and secure business email, 2 TB of cloud storage, and security and management controls. 
• Business Plus

  $18 per user per month for up to 300 participants

Slack

Slack is a cloud based, communication system for office and team communication. Since its inception in 2013, it has grown in popularity and you probably have some knowledge of what it is. As far as screen sharing and conference calls go its more of an added feature than the primary purpose.

The only call feature included in the free version of Slack is one on one video/audio calls. If you are looking for screen sharing options and group calls, you’ll have to start looking at their paid plans starting at $6.67/month. If you are someone who already uses Slack it could be beneficial to invest in a subscription but if you are completely new to Slack it’s hard to justify paying for a service whose main focus isn’t providing calls and screen sharing services.

Key features of Slack:

1. Team messaging and communication
2. Channels for organizing conversations by topic or team
3. Direct messaging and group chats
4. File sharing and collaboration
5. Voice and video calls
6. Screen sharing
7. Integration with numerous third-party apps and services
8. Customizable notifications
9. Searchable message history
10. Threads for organizing conversations

Slack Pricing

Starts at $15 USD/mo. Per active user, per month, when paying monthly. $12.50 USD per active user when paying per year.

GoToMeeting

With no free tier and a starting fee of $12/month its easy to write off GoToMeeting in favor of another service but its important to know what you could be missing out on.

GoToMeeting is a dedicated screensharing service that boasts HD Video, 24-hour support service, and integrated plugins for Slack, Office 365, Google Calendar, and Salesforce just in their base tier. This means you can use it as a supplementary feature to whatever CMS or personal calendar service you are already accustomed to while also having a dedicated service providing you with support and technical assistance.

Key features of GoToMeeting:

1. Video conferencing
2. Screen sharing
3. Audio conferencing
4. Meeting recording
5. Mobile apps for iOS and Android
6. Personal meeting rooms
7. Chat functionality
8. Drawing tools for collaboration
9. Calendar integrations
10. Call me feature (system calls participants

GoToMeeting Pricing

GoToMeeting starts at $12 per month billed annually and $16 per month billed annually for Business.

Whereby

Previously known as appear.in, Whereby is another screen sharing service to consider. While Whereby has a free tier that offers the necessities (up to four callers), a lot of features are behind a paywall. Really, you only get basic screen sharing and video conferencing for four people with the free tier but if you want recording, calendar integration, or larger group calls you’ll have to start paying a premium. Depending on your needs this could range from $10-$60 for features you could find on other services for free or a smaller fee. Still, if you are just looking for a basic screen sharing service for your small group this is definitely an option to consider.

Key features of Whereby:

1. Browser-based video conferencing (no downloads required)
2. Custom meeting rooms with personalized URLs
3. Screen sharing
4. Chat functionality
5. File sharing
6. Meeting recording
7. Custom branding options
8. Breakout groups
9. Integration with popular tools like Trello and Google Calendar
10. End-to-end encryption

Whereby Pricing

Pro starts at $6.99 a month, and Business starts at $9.99 per user per month.

Zoom

Zoom is a screen sharing service that boasts its HD call quality and 100 call participates from its free tier. This is great except for the fact that calls are limited 40 minutes. In order to get a longer call time you’ll have to step up to the $15/month tier. This can be a steep price jump considering the extended call time is the most valuable feature you get for paying more. Other features like calendar integration are available but usually need an extension installed in order to utilize them. If you are someone looking for a screen sharing service where you don’t need long call times to go over information in detail this could be the option for you.

Key features of Zoom:

1. Video conferencing
2. Screen sharing
3. Virtual backgrounds
4. Breakout rooms
5. Meeting recording and transcription
6. Waiting rooms
7. Chat and file sharing
8. Webinar functionality
9. Large meeting capacity (up to 1000 participants in some plans)
10. Integration with various calendars and productivity tools

Zoom Pricing

Zoom is free for a basic account and starts at $18.32 for a Business account

Clearslide

Clearslide is another service who offers much more than just a screen sharing option. From a robust CRM system to customer analytics Clearslide is definitely a program that could do a lot for your business. With it being more of an all-around office utility it does come at a higher price.

Starting at $35/month it’s definitely a bigger commitment than nearly any other option on this list. That being said if you are looking to solve multiple problems concerning your office’s efficiency and are looking for a new mass mailing system and CRM as well as a way to screen share this might be what you are looking for.

Key features of ClearSlide:

1. Sales engagement platform with presentation tools
2. Screen sharing and video conferencing
3. Content management and sharing
4. Engagement analytics
5. Integration with CRM systems
6. Mobile apps for iOS and Android
7. Customizable presentations
8. Real-time content engagement tracking
9. Email tracking and analytics
10. Meeting scheduling tools

ClearSlide pricing

The pricing for ClearSlide starts at $35.00 per user per month.

Dialpad Meetings

Formerly, Uberconference Dialpad Meetings is a video conferencing and collaboration tool that’s part of Dialpad’s broader unified communications platform. It offers standard features like video calls, screen sharing, and file sharing, but stands out with its AI-powered capabilities.

The platform’s Voice Intelligence (Vi) provides real-time transcription, action item tracking, and post-meeting summaries. Dialpad Meetings integrates seamlessly with Dialpad’s VoIP phone system and team messaging, creating a cohesive communication ecosystem. It’s designed to work across desktop and mobile devices, and integrates with popular business tools like Google Workspace and Office 365.

While it may not have the market share of some competitors, Dialpad Meetings is particularly appealing to businesses that value AI-enhanced productivity features and prefer a unified approach to their communication tools.

Key features of Dialpad Meetings:

1. Video conferencing
2. Screen sharing
3. AI-powered voice intelligence (Vi)
4. Real-time transcription
5. Call recording
6. Integrated team messaging
7. File sharing
8. Mobile apps for iOS and Android
9. Voice over IP (VoIP) calling
10. Integration with popular business tools (Google Workspace, Office 365, Slack)

Dialpad Meetings Pricing

Starting at $27 per month for unlimited calling.

Join.me

Join.me is another case where competitive features are kept at a higher price tier. The free tier of Join.me allows you to hold limited screen sharing calls with up to three people. If you would like to have more members in the call and fully access the screensharing features, you will need to upgrade to one of their higher tiers. Priced at $10/month, $20/month, and $30/month these tiers implement more and more features such as calendar integration, call recording, and full screen sharing capabilities.

Key features of Join.me:

1. One-click meetings
2. Video and audio conferencing
3. Screen sharing
4. Whiteboarding
5. Chat functionality
6. Custom meeting links
7. Mobile apps for iOS and Android
8. Integration with calendar apps
9. Meeting scheduling
10. Pass Presenter controls

Join.me Pricing

Free plans up to $30 per month for business plans.

BlueJeans Meetings

BlueJeans Meetings is another great software. This software offers video, audio, and web conferencing with collaboration tools for everyday use. BlueJeans Meetings is the first cloud service to connect desktops, mobile devices, and room systems in one video meeting. It’s simple to join so people can work productively how and when they want. The entry-level price is $9.99 host/month.

Key features of BlueJeans Meetings:

1. HD video and audio conferencing
2. Smart meetings with AI-powered highlights and action items
3. Screen sharing and remote desktop control
4. Integration with numerous business apps
5. Meeting recording and transcription
6. Breakout sessions
7. Live meeting analytics
8. Enterprise-grade security
9. Cloud-based video interoperability
10. Dolby Voice audio

BlueJeans Meetings Pricing

BlueJeans Meetings has 4 pricing editions, from $0 to $16.66.

TeamViewer

TeamViewer is the leading global provider for remote connectivity solutions. This screen sharing software provides secure remote access, support, control, and collaboration capabilities. TeamViewer enables businesses of all sizes to tap into their full digital potential. TeamViewer is free for private, non-commercial use. The entry-level price for commercial use is $50.90/month.

Key features of TeamViewer:

1. Remote desktop access and control
2. File transfer
3. Video conferencing
4. Screen sharing
5. Mobile device support
6. Wake-on-LAN functionality
7. Multi-platform support (Windows, Mac, Linux, mobile)
8. End-to-end encryption
9. Remote printing
10. Customizable interface

TeamViewer Pricing

Monthly licenses starting at $24.90/month

GlobalMeet Collaboration

GlobalMeet Collaboration provides a superior experience for one-on-one meetings and team check-ins. This software allows you to start online meetings with one click without downloads. GlobalMeet Collaboration is free and works anywhere.

Key features of GlobalMeet Collaboration:

1. Audio and video conferencing
2. Screen sharing and annotation
3. File sharing
4. Meeting recording
5. Integration with productivity tools
6. Customizable virtual backgrounds
7. Webinar capabilities
8. Mobile apps for iOS and Android
9. Enterprise-grade security
10. Analytics and reporting

GlobalMeet Pricing 

Not Listed

Samepage

Samepage is a collaborative cloud-based service. This screen sharing service provides communication, project management, running meetings, and online collaboration. It combines team chat, video conferencing, screen sharing, task management, and file sharing. Samepage entry-level price is free.

Key features of Samepage:

1. Team chat and messaging
2. Task management
3. File sharing and collaboration
4. Video conferencing
5. Screen sharing
6. Kanban boards
7. Team calendars
8. Wiki-style pages for documentation
9. Integration with third-party apps
10. Mobile apps for iOS and Android

Samepage Pricing

Free and as low as $7.50 for standard users and $9 for pro users.

Screen Sharing Service Results

While there are a lot of different options for screen sharing it important to know what you value most. Depending on what services you need to utilize, different screen sharing services could fit your company better than others. There really isn’t one solution that fits all offices. Luckily many of these services offer a basic screen sharing platform for free.

If you are someone who doesn’t need to rely on daily use or only really need a screen sharing system for a limited time you can easily find what you are looking for. But if you are a larger office who needs to rely on screen sharing for daily operations you might want to consider a paid tier.

While it is another overhead expense for your business, having a dedicated service where you can rely on their support for assistance is a necessary to your office’s success in communication and continued work efforts.