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Finding the Right Screen Sharing Service for Your Office

Covid-19 has changed the need for screen sharing services forever. From the need to physically distance to more people working from home, over the past two years screen share services have had to evolve. We all have our favorite screen sharing services and many times we use different ones. In this article, we will explore screen sharing, the benefits and best practices of screen sharing, and screen sharing software.

remote meeting

Screen Sharing

Screen sharing is the technology that allows you to share content on your screen in real-time to one or more separate devices. This lets you show whatever you’re looking at on your screen directly to the people you are talking to without having to send the actual files.

 

Benefits of Screen Sharing in the Workplace

Screen sharing in the workplace has many benefits. These benefits include:

  • Boost productivity in meetings 
  • Offer efficient technical support
  • Improve your sales pitch
  • Encourage remote working

Boost productivity in meetings 

Screen sharing can help you be more productive in a meeting. Rather than asking everyone to download files to follow your presentation, you have control from your computer. This will help you stay more on track and focused. Because of this, your meetings will be more effective and shorter.

Offer efficient technical support

At one point or another, we all need tech support. Screen sharing makes this easy because you can simply share your screen and the technician can see first-hand the issue. From there the user can be guided more quickly to a solution.

Improve your sales pitch

A picture speaks a thousand words. You can talk all day about a product and features, but with screen sharing, you can show the customer exactly what you’re talking about. This will help you build trust and connection with your customers.

Encourage remote working

Screen sharing promotes working remotely. Video conferencing and virtual workspaces keep teams connected. Screen sharing allows teams to brainstorm ideas, give feedback, and focus on the task-at-hand.

digital presentation

Share My Screen

There are many benefits when it comes to screen sharing. Even so, you may be thinking, is sharing my screen safe?  

Sharing your screen is easy and we’ve already established that it can be beneficial for remote teams. For some people, screen sharing can be nerve-wracking. To hopefully alleviate some of your concerns and stress, there are some best practices you can implement for screen sharing.

  • Test your screen sharing with a friend or co-worker
  • Prepare ahead of time
  • Turn off notifications
  • Close extra tabs
  • Remove unnecessary desktop folders
  • Have someone else take notes
  • Make sure you have reliable internet 
  • Choose a single window to screen share
  • Ask your audience if they can see your screen 

Test your screen sharing with a friend or co-worker

You don’t want to step into a video call for the first time or use new software without knowing where all the control buttons are. To avoid this problem, it’s a good idea to test your screen sharing with a friend or co-worker.

Prepare ahead of time

If you’re presenting or hosting a webinar make sure your presentation and slides are all ready to go. It can be embarrassing to be fumbling around while sharing your screen. Make sure you’ve prepared all your talking points well. 

Turn off notifications

Interruptions can be distracting. This includes notifications. Turning off your notifications prior to a meeting is a good idea so that you won’t receive any irrelevant or intrusive notifications during a screen share.

Close extra tabs

Another best practice when it comes to screen sharing is to only have the tabs open in your web browser for your presentation. This will make it easier to clearly present your material rather than clicking frantically to find the right tab during the presentation.

Remove unnecessary desktop folders

Sometimes you may be sharing your screen. Make sure you don’t have any embarrassing, personal, or confidential information visible on your desktop. 

Have someone else take notes

Taking notes doesn’t always come easy so having a note-taker can be helpful. Asking someone to listen in or have a colleague join a meeting for note-taking purposes can be helpful. Sending out meeting notes or a recap can also remove any confusion and keep the ball rolling.

Make sure you have reliable internet 

The last thing you want during a screen share meeting is to have your internet go out while you’re presenting. Especially if you’re working from home, it’s worth contacting your internet provider to confirm you have a good connection.

Choose a single window to screen share

Screen sharing software allows you to choose a specific window to share before you begin. This option is helpful in case you accidentally open something else, your audience will only see the window you are presenting.

Ask your audience if they can see your screen 

This is a pretty obvious one. Before beginning your presentation, ask your audience if they can see your screen. You don’t want your audience to miss important information and be completely lost.

virtual meeting

Screen Sharing Software

Since technology is always changing, what is the best screen sharing software in 2022? 

Here is the top screen sharing software:

  1. Zoom
  2. Webex Meetings
  3. GoToMeeting
  4. BlueJeans Meetings
  5. TeamViewer
  6. GlobalMeet Collaboration
  7. Samepage

Zoom

Zoom is a screen sharing software that provides a secure video environment to help teams get more done. Zoom’s entry-level price is free. The platform is reliable and easy to use. Zoom provides video meetings, voice, webinars, and chat across all devices and spaces.

Webex Meetings

Webex Meetings is an engaging and inclusive video conferencing solution for the workforce. The entry-level price of Webex Meetings is free. Some of the many features include background noise reduction, voice enhancement, break-out rooms, real-time language translation in 100+ languages, and more.

GoToMeeting

GoToMeeting is a screen sharing software for real-time virtual communication and collaboration. It’s an easy, reliable way to meet customers face to face. GoToMeeting also provides a way to connect with colleagues via in-meeting chat, conference call, or screen share a presentation. The entry-level price of GoToMeeting is $12.

BlueJeans Meetings

BlueJeans Meetings is another great software. This software offers video, audio, and web conferencing with collaboration tools for everyday use. BlueJeans Meetings is the first cloud service to connect desktops, mobile devices, and room systems in one video meeting. It’s simple to join so people can work productively how and when they want. The entry-level price is $9.99 host/month.

TeamViewer

TeamViewer is the leading global provider for remote connectivity solutions. This screen sharing software provides secure remote access, support, control, and collaboration capabilities. TeamViewer enables businesses of all sizes to tap into their full digital potential. TeamViewer is free for private, non-commercial use. The entry-level price for commercial use is $50.90/month.

GlobalMeet Collaboration

GlobalMeet Collaboration provides a superior experience for one-on-one meetings and team check-ins. This software allows you to start online meetings with one click without downloads. GlobalMeet Collaboration is free and works anywhere.

Samepage

Samepage is a collaborative cloud-based service. This screen sharing service provides communication, project management, running meetings, and online collaboration. It combines team chat, video conferencing, screen sharing, task management, and file sharing. Samepage entry-level price is free.

Top Screen Sharing Mobile Apps

Much of what we do these days is on a mobile device. Here are some of the best screen sharing apps for iPhone and Android.

  1. Zoom
  2. Skype
  3. Microsoft Teams
  4. Google Meet
  5. TeamViewer
  6. join.me

Zoom

The Zoom app is considered the best screen sharing app because it works across all operating systems, both on desktops and mobile devices. It allows users to connect to meetings via their web browsers. Screen sharing capabilities vary by plan. Zoom is the most preferred screen sharing app for both Android and iOS because of the other features offered like breakout rooms, remote desktop control, and the many third-party integrations. 

Skype

The Skype app is a Microsoft platform and the easiest screen sharing app. You can share your computer or phone screen in a video call and it is accessible on all platforms, including Android and iOS. Skype is great for one-on-one sessions, but you can also show your screen’s content in a group video call at no cost. Skype has many other features such as a built-in translator. During a call, it will display subtitles in real-time with a range of languages.

Microsoft Teams

The Microsoft Teams app is the best screen sharing app for teams. Microsoft Teams used to only be available for business. Now Microsoft Teams offers free chats, audio, video calls, and 2 GB of personal storage. It also offers 10 GB of storage for teams. Microsoft also allows members to join without using a link. Participants can share their screens in a meeting if enabled by the admin.

Google Meet

The Google Meet app is a secure and accessible screen sharing option. This app is easy to use and there is no software to download. If you’re using Google Meet on a computer, you have the option to share only a tab, window, or entire screen. However, if you’re screen sharing on iOS or Android you can only share your entire screen. All Google Meet accounts, including free ones, have a screen sharing option. The host of the meeting can enable or disable this feature.

TeamViewer

The TeamViewer app is a more advanced screen sharing solution for mobile. It’s primarily used for troubleshooting purposes. Using the TeamViewer QuickSupport app is the most straightforward way to screen share via mobile. You can easily generate a meeting ID for your device and share your screen without creating a TeamViewer account.

join.me

join.me allows you to join or host an online meeting through your device. The app allows you to share your Android or iOS screen, documents, presentations, and whiteboard. However, join.me doesn’t offer free video conferencing. The lowest subscription is a $10/month plan. 

 

Over the past couple of years, screen sharing software and services have improved by leaps and bounds to compete and keep up with one another. Besides the screen share software mentioned in this article, there are many other options available. So, be sure to do your research, and don’t be afraid to try more than one screen share software. Find what works best for you and your team and run with it!

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